RTTUZYUW RHOIAAA0001 0441607-UUUU--RHSSSUU.
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R 131010Z FEB 18
FM COMNAVPERSCOM MILLINGTON TN//PERS2//
TO AIG 9226
INFO COMNAVPERSCOM MILLINGTON TN//PERS2//
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UNCLAS //N01000//
SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 18-03//
SECINFO/-/-//
MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
REF/A/MSG/CNO WASHINGTON DC 021514ZMAY16//
REF/B/MSG/COMNAVPERSCOM MILLINGTON TN 280855ZAPR16//
REF/C/MSG/COMNAVPERSCOM MILLINGTON TN 171230ZJAN17//
REF/D/DOC/DODFMR VOL 9 CHAPTER 8//
REF/E/DOC/DODFMR VOL 5 CHAPTER 5//
NARR/REF A NAVADMIN 101/16 MILITARY PERMANENT CHANGE OF STATION 
(MILPCS) TRAVEL VOUCHER DUE WITHIN 5 WORKING DAYS.  REF B PPIB 16-09
ADDRESSED ISSUES DISCOVERED DURING THE FY15 NAVY AUDIT RELATED TO 
TRAVEL CLAIM SUBMISSION AND APPROVAL.  REF C PPIB 17-01 ADDRESSED 
TRAVEL VOUCHER APPROVAL ISSUE AND PROCESS IMPROVEMENT RELATED TO 
APPROVING OFFICIALS.  REF D DOD FMR VOLUME 9 CHAPTER 8 (JANUARY 
2016) - POLICY ON THE PROCESSING OF TRAVEL CLAIMS.  REF E DOD FMR 
VOLUME 5 CHAPTER 5 - CERTIFYING OFFICERS, DEPARTMENTAL ACCOUNTABLE 
OFFICIALS, AND REVIEW OFFICIALS.//

GENTEXT/REMARKS/1.  PASS TO CO, XO, ADMINOFF, DIRECTORS, OIC, PERSOFF, 
AND DISBO, DESIGNATED APPROVING/AUTHORIZING OFFICIALS AND CERTIFYING 
OFFICERS.  THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, 
AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES.  THE PURPOSE 
OF THIS MESSAGE IS TO REITERATE AUDIT FINDINGS THAT WERE PREVIOUSLY 
IDENTIFIED AS WELL AS TO COMMUNICATE PERSISTING AUDIT ISSUES AND 
REQUIRED REMEDIATION.

2.  THE NAVY RECEIVED NOTIFICATION OF FINDINGS AND RECOMMENDATIONS 
(NFR) RELATED TO MILPCS AS A RESULT OF THE FY15 AND FY16 AUDITS:

A.  TRAVEL VOUCHER SUBMISSIONS TIMELINESS:  TRAVEL VOUCHERS ARE NOT 
BEING SUBMITTED WITHIN 5 WORKING DAYS AND SUFFICIENT AUDIT EVIDENCE 
IS NOT PRESENT TO DETERMINE IF TRAVEL VOUCHERS ARE BEING SUBMITTED 
WITHIN 5 WORKING DAYS.

B.  TRAVEL VOUCHER APPROVAL:  APPROVING OFFICIALS (AO) ARE NOT 
CONSISTENTLY ADHERING TO POLICIES AND PROCEDURES RELATED TO REVIEW 
AND APPROVAL OF TRAVEL VOUCHERS.  SPECIFICALLY AO IS NOT CONSISTENTLY
SIGNING AND DATING BLOCKS 21 (A THROUGH D) OF DD FORM 1351-2 TO 
EVIDENCE REVIEW OF TRAVEL VOUCHERS PRIOR TO SUBMITTING FOR 
REIMBURSEMENT.

C.  TRAVEL PAYMENT CERTIFICATION:  SUFFICIENT AUDIT EVIDENCE IS NOT 
BEING PROVIDED TO SHOW PAYMENTS WERE REVIEWED AND CERTIFIED BY A 
CERTIFYING OFFICIAL.

3.  REMEDIATION EFFORTS TO DATE HAVE INCLUDED STRATEGIC COMMUNICATION 
TO PAY OFFICES, PROCESS IMPROVEMENTS, TRAININGS WITH KEY STAKEHOLDERS, 
MODIFIED DOCUMENT RETENTION POLICIES, AND PERIODIC TESTING.  
IMPROVEMENTS HAVE BEEN ATTAINED, HOWEVER, ADDITIONAL EFFORTS ARE 
NEEDED TO ATTAIN THE DESIRED OBJECTIVE.

4.  BUPERS RECENT SUSTAINMENT TESTING HAS IDENTIFIED NONCOMPLIANCE WITH 
FINANCIAL POLICY, NONCOMPLIANCE WITH STANDARD OPERATING PROCEDURES, A 
LACK OF AUDIT EVIDENCE AND INCONSISTENT AUDIT TRAILS:

A.  TRAVEL VOUCHER SUBMISSIONS TIMELINESS: TRAVEL VOUCHERS ARE BEING 
SUBMITTED AFTER 5 WORKING DAYS OF TRAVEL COMPLETION, ULTDUSTA 
ENDORSEMENTS ARE MISSING FROM ORDERS OR ILLEGIBLE, ULTDUSTA ENDORSEMENT 
DATES DO NOT MATCH THE MEMBER REPORTED MISSION COMPLETE DATE ON THE 
TRAVEL VOUCHER AND TRAVEL VOUCHERS ARE MISSING CLAIMANT SIGNATURES.

B.  TRAVEL VOUCHER APPROVAL: TRAVEL VOUCHERS ARE NOT BEING SIGNED BY 
AN APPROVING OFFICIAL, APPROVING OFFICIAL SIGNATURES ARE MISSING DATES 
AND APPROVING OFFICIAL SIGNATURES ARE BEING MADE AFTER PAYMENTS.

C.  TRAVEL PAYMENT CERTIFICATION:  KEY SUPPORTING DOCUMENTS ARE NOT 
BEING SUBMITTED.

D.  TRAVEL VOUCHER APPROVAL AND TRAVEL PAYMENT CERTIFICATION: 
SEGREGATION OF DUTIES IS NOT BEING ADHERED TO.  ONE PERSON IS 
PERFORMING AO AND CERTIFYING OFFICIAL RESPONSIBILITIES.

5.  IF YOUR ACTIVITY HAS BEEN IDENTIFIED WITH ANY OF THE ABOVE ISSUES, 
REACH OUT TO BUPERS TO DISCUSS THE REQUIRED CORRECTIVE ACTIONS TO 
ADDRESS AND CORRECT THE ISSUE.

6.  IN ADDITION, ALL CERTIFYING OFFICIALS WITHIN THE MILPCS BUSINESS 
PROCESS MUST ENSURE THEY ARE UP TO DATE ON THE REQUIRED CERTIFYING 
OFFICER LEGISLATION (COL) TRAINING.  PER REFERENCE E, ALL CERTIFYING 
OFFICIALS MUST COMPLETE AN APPROVED COL TRAINING COURSE APPLICABLE 
TO THEIR MISSION AREA PRIOR TO THEIR APPOINTMENT AND REFRESHER 
TRAINING ANNUALLY.  PLEASE PROVIDE PROOF OF COMPLETION TO BUPERS. 
EVIDENCE OF HAVING COMPLETED THIS TRAINING IS REQUIRED PRIOR TO 
PERFORMING AS A CERTIFYING OFFICER.

7.  PLEASE DIRECT ALL QUESTIONS TO BUPERS 706/OPNAV (N10) AT 
BUPERS_FIAR@NAVY.MIL.

8.  REQUEST WIDEST DISSEMINATION.//

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